"Taoyuan Enterprise Document Management System" is a professional electronic document network service system developed on the mature platform of Taoyuan Network Hard Drive 5.X for enterprise-level user applications such as enterprises, governments, schools, scientific research, and media. "
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"Taoyuan Enterprise Document Management System" is suitable for electronic document storage management, network services, circulation and receipt, official document approval and other business processes within or between internal and external organizations. It facilitates the sharing of electronic documents by the entire organization, departments, and individuals. Relevant documents are organized by organization. , departments, project teams, and staff should be strictly managed to achieve strict management and controllable sharing of files. "
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"Taoyuan Enterprise File Management System" is divided into two types: a free shared version and a paid commercial version. Users can easily obtain, install and apply the free shared version on our company's website or major download sites. The commercial version of the software is priced based on the number of users in accordance with international practices. Commercial software products (solutions) that provide more functions, better performance, and more complete services. For the differences between free software and commercial software, please visit: http://www.mytaoyuan.com/product/qydoc/buy.asp. "
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1. System features: "
1. Powerful file upload: Ordinary browser upload supports a single electronic document up to 2G, and browser ActiveX plug-in upload supports a single electronic document up to 4G. Supports batch uploading of multiple files, resumed uploading at breakpoints, and uploading with progress display. "
2. Super easy-to-use performance: Adopting BS (browser/server) mode service and WINDOWS-like operation scheme, even users who can only use a mouse can quickly apply it without training. The enhanced online editing and version management capabilities of OFFICE documents provide powerful, rich, and effective document processing capabilities. "
3. Safe and reliable application: It has a flexible permission allocation mechanism and document management system, provides multi-level security solutions, and maximizes the reliable management and application of user's key information and files. "
4. Organizational structure: The management company name, department structure, work groups, and users can be dynamically added and organized according to the company's structure to facilitate document circulation and receipt by department or user. "
5. Perfect compatibility: Compatible with non-IE browsers such as Firefox. "
6. Massive electronic document storage: Supports single server multi-partition, multi-hard disk, and multi-server distributed data storage, easily implements storage services for massive electronic documents, and supports hardware storage storage platforms. "
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2. Main functions: "
As a set of professional enterprise-level network software, the software is developed in accordance with Microsoft's technical architecture system and using a popular, mature and secure three-tier structure. The main functions of the relevant products are as follows: "
1. File and directory operations: After logging in, the front-end user can create, delete, and move directories similar to Windows Explorer, file upload, download, and file list viewing, picture preview, and online playback of multimedia files (a multimedia player needs to be installed). File cut, copy, paste, rename, delete, comment, navigate, compress, decompress and other operations. "
2. Unlimited sharing function: supports directory and single file sharing operations. The sharing target can be selected as a company, department, project group or designated user, and can be set to complete, add, read-only and other permission controls. Authorized users can view or apply shared content through the sign-in directory or sign-in file. "
3. Multi-mode file upload: supports up to 5 file upload modes, including normal upload from computer browser, normal upload from mobile WAP browser (WAP service component needs to be installed), browser ActiveX plug-in batch file upload, and direct download by adding a file URL Files are transferred to user space, and visitors can upload files using the upload code, etc. "
4. File preview or editing: supports instant preview of various image files, online playback of media or flash files, online opening of text and PDF files, and can expand file support formats in the background. Files in TXT, word, excel, PowerPoint and other formats can be edited online and stored back to the server after editing. No need to download and upload after modification. "
5. Super file forwarding: There is no limit on file size. The forwarding content can be a single or multiple files. After checking the forwarding content, the system will send the download link of the relevant file to the forwarding target user's in-site short message or email for them to download. "
6. Thumbnail preview: All image files in the current directory of the front-end user are displayed in thumbnail mode, similar to the thumbnail function in Windows, and the thumbnails are displayed proportionally. "
7. Front-end user sub-account: Supports front-end users to create multiple secondary sub-accounts with the same user name but different passwords. Each sub-account corresponds to the corresponding sub-directory. The system supports rich sub-account operation permission configurations. Relevant visitors can log in with a secondary sub-account and obtain relevant services from the service system according to the permissions set by the user. "
8. File recycle bin function: Directories or files deleted during front-end user operations will be transferred to the recycle bin. After final confirmation, the files can be deleted or emptied, and the selected directories or files can also be restored to avoid misoperation losses. "
9. Public space: The background administrator enables and sets the directory names and sharing permissions of the public space. Users who log in at the front desk can enter the public space according to the permissions assigned to them (full, read-only, add, etc.), which can realize various functions. Companies, departments, and work groups can only view files that they have permission to view, and can review, add, and other operations based on permissions. "
10. Guest file extraction and password upload: Visitors can extract files with the file extraction code provided by the system front-end user, or upload files to the specified directory in the relevant front-end user space through the upload password provided by the front-end user. "
11. Complete logging function: Various operating behaviors of back-end administrators and user front-end, and operations performed by visitors or other users on relevant user files will generate real-time operation logs to facilitate the tracing of problems. "
12. Document (official document) signature and approval: When the front-end user receives the document (official document) shared by them, they can submit their signature (approval) comments to the other party. The file sharer can see the number of people signing, time and relevant signature comments. "
13. File management: Administrators can manage user files according to department-specific permissions. "
14. Sharing approval: Administrators can approve front-end users' sharing according to department-specified permissions to determine whether their sharing can take effect (displayed in the sharing target sign-in directory). "
15. File exchange: supports third-party service drivers, supports computer and mobile phone dual-terminal dual-mode, dual-network applications (mobile phone-specific service components need to be installed), supports the storage and service of hierarchical electronic documents for departments, institutions, and groups, and the product has passed the relevant The interactive module realizes electronic document data exchange with the same level or superior system. "
16. One-time login: After integrating with third-party OA software through the system's open interface, it can become the electronic document management service backend of the OA software. Users can enter the system without logging in twice. "
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3. System deployment: "
"Taoyuan Enterprise File Management System" is mainly deployed on the basis of Windows operating system. Microsoft.NET Framework SDK2.0, 3.0 or 3.5 needs to be installed before installation (the 2003 system comes with this component). The application software management directory has full permissions for IIS and asp.net . "
In the above system application environment, please visit: http://www.mytaoyuan.com/product/qydoc/setup.asp" for the relevant steps of deploying and installing software.
For questions about software installation and deployment and exchange of experiences, please enter our forum: http://bbs.mytaoyuan.com/"
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4. The difference between enterprise file system and network hard disk system: "
1. The organizational structure definition function has been added, which can define the organizational structure according to headquarters, branch companies, departments, work groups, etc., and flexibly authorize it to improve security. "
2. "File sharing" is full, read-only, add, list permissions defined by the organizational structure, and specifies departments, personnel, etc. "
3. The "Document Signing" function makes the system more suitable for official document circulation services within the enterprise, and the efficiency and manageability are greatly improved;"
4. The file recycle bin function has been added to "File Processing", which can avoid the trouble and loss caused by mistaken deletion and avoid invalid delays in working hours."
5. A permission control function has been added to the "Public Space" so that users with different permissions can only see or operate public files or directories with their own permissions, improving work efficiency and strengthening system security. "
6. The PDF file preview function has been added to "File Preview", which solves the problem of handling PDF files in the office and improves the convenience and usability of the system. "
7. The functions of "file forwarding, file extraction, upload code" and other aspects have been strengthened and modified to improve the ease of use and convenience of the system. "
8. "Operation Records" adds 15 types of operation behavior records such as downloading, copying, forwarding, deletion, and signing of shared files to provide means for operation tracking. "
9. The background management function also provides a similar operation directory to the previous one, making system data management more secure and reliable. "
10. Online editing of text files and office files supports editing lock to prevent conflicts caused by simultaneous editing. "
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Shengshi Taoyuan enterprise file management software is more suitable for institutional users to purchase to build their own file management and storage service system to improve file storage, backup, sending and sharing, management services, etc., thus becoming an important subsystem in the enterprise information management system. , becoming an important application software system in the entire information life cycle such as information input, storage, application, backup, and maintenance.
