Taoyuan Enterprise Document Management System v4.3
4.3
Taoyuan Enterprise File Management System is a professional electronic document network service system developed on the mature platform of Taoyuan Network Hard Drive V5.X for enterprise-level user applications such as enterprises, governments, schools, scientific research, and media.
Taoyuan Enterprise Document Management System is suitable for electronic document storage management, network services, circulation and receipt, official document approval and other business processes within any organization or between internal and external organizations. It facilitates the sharing of electronic documents by the entire organization, departments, and individuals. Relevant documents are organized by organization and department. , project teams, and staff should be strictly managed to achieve strict management and controllable sharing of files.
Taoyuan Enterprise File Management System is divided into two types: free shared version and paid commercial version. Users can easily obtain, install and apply the free shared version on the company's website or major download sites. The commercial version of the software is priced based on the number of users in accordance with international practices. Commercial software products (solutions) that provide more functions, better performance, and more complete services. For the differences between free software and commercial software, please visit the official website.
1. Super large file upload and download: supports a single file up to 4G, and the FTP plug-in method supports files of any size. Supports various powerful functions such as multiple files, breakpoint resume upload, and progress display upload.
2. Super easy-to-use performance: Adopting BS (browser/server) mode service and WINDOWS-like operation scheme, even users who can only use a mouse can quickly apply it without training. The online editing and management capabilities of OFFICE documents provide powerful, rich, and effective document processing capabilities.
3. Safe and reliable application: It has a flexible permission allocation mechanism and document management system, provides multi-level security solutions, and maximizes the reliable management and application of user's key information and files.
4. Organizational structure: The management company name, department structure, work groups, and users can be dynamically added and organized according to the company's structure to facilitate document circulation and receipt by department or user.
5. Massive electronic document storage: Supports single server multi-partition, multi-hard disk, and multi-server distributed data storage, easily implements storage services for massive electronic documents, and supports hardware storage platforms.
1. File and directory operations: After logging in, front-end users can create, delete, and move directories similar to WIN Explorer, file upload, download, and file list viewing, picture preview and multimedia file online playback, and file cutting, copying, and pasting. , rename, delete, comment, navigate, compress, decompress and other operations.
2. Unlimited sharing function: supports directory and single file sharing operations. The sharing target can be selected as a company, department, project group or designated user, and can be set to complete, add, read-only and other permission controls. Authorized users can view or apply shared content through the sign-in directory or sign-in file.
3. Multi-mode file upload: supports batch file upload, batch folder upload, drag and drop upload, adding file URL to directly download files to user space, general FTP client software upload (needs to be activated in the background), client auxiliary software upload ( System configuration is required), visitors can upload files using the upload code, etc.
4. File preview or editing: supports instant preview of various image files, online playback of media or flash files, online opening of text and PDF files, and can expand file support formats in the background. Files in TXT, word, excel, PowerPoint and other formats can be edited online. After editing, they can be saved back to the server. There is no need to download and upload after modification. It can also be displayed as read-only. Personnel without permission cannot copy or save.
5. Super file forwarding: There is no limit on file size. The forwarding content can be a single or multiple files. After checking the forwarding content, the system will send the download link of the relevant file to the forwarding target user's in-site short message or email for them to download.
6. Thumbnail preview: All image files in the current directory of the front-end user are displayed in thumbnail mode, similar to the thumbnail function in Windows, and the thumbnails are displayed proportionally.
7. Front-end user sub-account: Supports front-end users to create multiple secondary sub-accounts with the same user name but different passwords. Each sub-account corresponds to the corresponding sub-directory. The system supports rich sub-account operation permission configurations. Relevant visitors can log in with a secondary sub-account and obtain relevant services from the service system according to the permissions set by the user.
8. File recycle bin function: Directories or files deleted during front-end user operations will be transferred to the recycle bin. After final confirmation, the files can be deleted or emptied, and the selected directories or files can also be restored to avoid misoperation losses.
9. Public space: The background administrator enables and sets the directory names and sharing permissions of the public space. Users who log in at the front desk can enter the public space according to the permissions assigned to them (full, read-only, add, etc.), which can realize various functions. Companies, departments, and work groups can only view files that they have permission to view, and can review, add, and other operations based on permissions.
10. Guest file extraction and password upload: Visitors can extract files with the file extraction code provided by the system front-end user, or upload files to the specified directory in the relevant front-end user space through the upload password provided by the front-end user.
11. Complete logging function: Various operating behaviors of back-end administrators and user front-end, as well as operations performed by visitors or other users on relevant user files will generate real-time operation logs to facilitate the tracing of problems.
12. Document (official document) signature and approval: When the front-end user receives the document (official document) shared by them, they can submit their signature (approval) comments to the other party. The file sharer can see the number of people signing, time and relevant signature comments.
13. File management: Administrators can manage user files according to department-specific permissions.
14. Sharing approval: Administrators can approve front-end users' sharing according to department-specified permissions to determine whether their sharing can take effect (displayed in the sharing target sign-in directory).
15. File exchange: supports third-party service drivers, supports computer and mobile phone dual-terminal dual-mode, dual-network applications (mobile phone-specific service components need to be installed), supports the storage and service of hierarchical electronic documents for departments, institutions, and groups, and the product has passed the relevant The interactive module realizes electronic document data exchange with the same level or superior system.
16. One-time login: After integrating with third-party OA software through the system’s open interface, it can become the electronic document management service backend of the OA software. Users can enter the system without logging in twice.
17. AD or LDAP domain integration: Supports direct integration and login of accounts in the enterprise's internal AD or LDAP environment. DC addresses can be set, and corresponding synchronization or automatic detection and addition of users can be performed for login.
18. File management: Multiple backup files can be automatically generated when saving or uploading online edited office files or text files for viewing or restoration.
19. File multiple attributes: When uploading files, you can set the multiple attributes that need to be added for administrators to view and archive; front-end users can also find the settings themselves.
20. File encryption and decryption: Provides automatic encryption of uploaded files, so that administrators cannot view the file content directly on the server. Only authorized people can view it through downloading from this system.
21. Full text search of files: Detailed file content text in TXT, word, excel, PowerPoint and other formats can be searched, so that files can be found even if the file name is forgotten.
